Procurement Officer-Abuja at Mercy Corps

Job Title: Procurement Officer-Abuja

Program / Department Summary

The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary

The Procurement Officer will provide direct operational support to field and deep-field offices as needed, based on requirements and functions.

Essential Job Responsibilities

• Have a full understanding of MC procurement policies and systems; and be able to provide training to staff on these policies, procedures, systems and best practices
• Assist in regular procurement planning meetings and program activity reviews.
• Conduct tendering processes for procurements requiring Open tender processes
• Maintain appropriate databases to track and manage running contracts under works, Consultancy and services within the required threshold.
• Handle all consultancy contracts, and processes and ensure that the correct process is followed by the requestor
• Ensure that correct documentation for procurement and contracts are completed and filed to MC standards.
• Support tendering processes as required, ensuring processes are transparent, provide value for money and are properly documented.
• Work with the compliance team to ensure contract terms are observed by contractors, constantly making follow-ups and providing necessary amendments for contracts
• Ensure timely, and accurate payment processing and documentation of consultancy and works contract payments procurements
• Vendors and contractor’s Prequalification for MC Nigeria for construction, and Consultancies ensuring that they meet the required MC Conditions and Legal standards
• Maintain a database of prequalified  contractors used by MC Nigeria
• Ensure proper filing of all logistics documents in all offices
• Train and support project staff in procurement matters
• Negotiates for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
• Perform other duties as assigned by the line manager.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve – we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY: Procurement Assistant.

ACCOUNTABILITY

REPORTS DIRECTLY TO: Senior Procurement Officer.

WORKS DIRECTLY WITH: MEL, Programs, Finance and Operations team.

Knowledge and Experience

• A bachelor’s degree in Logistics, Procurement Management, or any relevant business field.
• 3 years’ experience in Procurement, Logistics and Administration management required.
• 2 years experience working in international relief or developmental organizations in logistics and administration, staff supervision and development, training, team building, finance & administration, donor relations, and inter/intra–agency communications.
• Experience in using SAP Ariba procurement systems
• Excellent computer and communication skills
• Experience managing the development, implementation, administration, and compliance of US Government, ECHO/EC, UN, private foundation, and corporate grants, and related projects.
• Ability to communicate in English

Success Factors

The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building. S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level. Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Living Conditions / Environmental Conditions:

The position will be based in Abuja FCT, Nigeria.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

 Equal Employment Opportunity

Mercy Corps is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

 Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).

Note:

• Applicants are required to attach a copy of their CV and cover letter.
• Qualified female candidates are strongly encouraged to apply.
• Please note that Mercy Corps maintains a strict policy prohibiting the acceptance of any form of bribe during the recruitment process. We prioritize fairness and transparency in our selection process.
• Application review will be on a rolling basis hence early application is encouraged.

 Application Closing Date: Friday 13th December 2024

Travel Required

Yes.

Qualifications

Behaviors

Required

Functional Expert

: Considered a thought leader on a subject

Innovative

: Consistently introduces new ideas and demonstrates original thinking

Team Player

: Works well as a member of a group

Enthusiastic

: Shows intense and eager enjoyment and interest

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

Flexibility

: Inspired to perform well when granted the ability to set your own schedule and goals

Self-Starter

: Inspired to perform without outside help

Goal Completion

: Inspired to perform well by the completion of tasks

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Application Instructions:

The application deadline is not specified. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://nigeria.mercycorps.org/careers