Support Services Assistant at Danish Refugee Council (DRC)

Job Title: Support Services Assistant

Background

• Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015 and has experience working in 33 Local Government Areas (LGAs) across the BAY states.
• DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH).
• The operational context in northeastern Nigeria remains challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.

Overall Purpose of the Role

• The Support Services Assistant role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC’s teams and activities in Mungono.

Responsibilities and Tasks
Logistics/Procurement/Fleet Management:

• Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
• Receive goods delivered to the location, including checking the amount, compliance with the contract, and invoice.
• Handover of received goods to requestors and preparation of GRN, ensuring the requestor signed GRN and confirmed the receipt of goods.
• Prepare PRs and RFPs for administrative tasks, such as rents, household goods, stationary, other office consumables, etc.
• Be a focal point and support with fleet and warehouse management.
• Support coordination of the use of vehicles and drivers in the most efficient manner.
• Collect and check vehicle log sheets and monthly reports.
• Support with the organization of warehouse  following DRC rules
• Support with managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of Support Services Manager.
• Ensure that fixed assets and program equipment are managed according to DRC policies.
• Create/maintain up-to-date inventory of all DRC assets and general program equipment.
• Minimum once per half a year, run a physical check of assets.  
• Track received assets for particular locations in the FA list and issue assets to users.

Requirements
Education: (include certificates, licenses etc.):

• University Degree in relevant area or equivalent professional qualification.

Experience and technical competencies: (include years of experience)

• Experience working in international Non-Governmental (INGO)
• At least 2 years’ relevant experience in logistics, fleet management, admin and/or HR.
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Ability to work with ERP-Dynamics will be an appreciated advantage.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure.
• Ability to provide technical guidance and advise especially to non-finance colleague.
• A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.

Languages: (indicate fluency level)

• Intermediate English (speaking/reading/writing) is required.
• The knowledge of local Language is also an asset.

We Offer

• Contract length:  12 months with the possibility of extension
• Level: NM-I Step 1
• Start date: ASAP.

Application Instructions:

The application deadline is on 1st January, 2025. Qualified and interested candidates can: Click here to apply online. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website:  https://drc.ngo/

Note

• Applications will be reviewed on rolling bases due to the urgency, therefore a candidate who closely meets the requirements may be selected before the above deadline.
• Only shortlisted applicants will be invited.

General Regulations:

• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.

Application Process:

• All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.
• DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.
• DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.
• Applications submitted after the closing date will not be considered.
• Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline
• However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Nigeria).