Logistics and Procurement Officer at Sahei Gender Development Initiative

Job Title: Logistics and Procurement Officer

Duties and Responsibilities
Administrative, Procurement and Logistic Support:

• Assist in Documentation: Assist in maintaining accurate records and documentation related to procurement and logistics activities (including purchase orders, invoices and contracts
• Assist in Data Entry: Input data into procurement and inventory management systems accurately.
• Assist in Organize and maintain physical and digital files for easy retrieval.
• Assist in identifying potential suppliers, obtaining quotes, and conducting basic supplier assessments.
• Follow up with suppliers to ensure on-time delivery of goods and services.
• Assist in tracking inventory levels, conducting stock counts, and replenishing supplies as needed to prevent shortages.
• Assist in planning and executing distribution strategies to ensure goods reach their intended destinations.
• Support the management of warehouse operations, including stock organization and maintenance and monthly stock report.
• Assist in Gathering data and information related to procurement and logistics activities to prepare reports for management review. Assist in generating regular reports on procurement and logistics performance.
• Assist in monitoring procurement and logistics expenses against budget allocations.
• Assist in Ensuring all procurement and logistics documents adhere to relevant laws, regulations, and organizational policies.
• Participate in meetings, vendor evaluations, and procurement-related events as required.
• Participate in training programs and workshops to improve knowledge and skills in procurement and logistics processes.
• Promote and assist in implementing environmentally friendly and sustainable procurement and logistics practices when applicable.
• Assist in resolving any issues or discrepancies related to procurement and logistics in a timely manner.

Requirements
Experience and Technical Competencies:

• A demonstrated ability to multi task and process information into action in a timely manner
• Knowledge of procurement procedures and guidelines (e.g., USAID, ECHO, EU, etc., if applicable).
• Fluency in English Language
• Good understanding of inventory management and basic logistics operations.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills. 
• You must understand data protection and the need for confidentiality. You must have strong written and oral communication skills; the ability to explain and visualize complex issues to expert and non-expert audiences; and excellent presentation skills.
• You must be a good team player able to organize and prioritize workload.
• You must have excellent interpersonal skills and experience of working in a multi-cultural environment, including the ability to build relationships with colleagues at long distances.

Application Instructions:

The application deadline is 25th July, 2025.  Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Important Information

• Interested candidates should complete and attach their CV with Cover Letter following this format “Name_ Position you applied for”.
• Only applicants whose competencies meet the requirements of the position will be contacted.
• SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• Applications will be reviewed on a rolling basis.
• SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.
• SGDI has a PSEA Policy that the successful candidate will be expected to comply with and promote.