Secretary at the African Union (AU)

Job Title: Secretary

Req Id: 2758

Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides timely operational support
• Implements operational activities as scheduled and report.
• Assists in the follow up on logistical arrangements, activity implementation and provision of updates..
• Liaises effectively with internal and external stakeholders.
• Follows up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares routine office communication and assists in compiling data and information for reporting purposes.
• Assists in the creation, improvement and maintenance of record and retrieval systems
• Follows up on provision and maintenance of office facilities and materials.

Specific Responsibilities

• Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors; 
• Drafts responses to routine correspondences for the signature of the supervisors; 
• Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
• Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents; 
• Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners; 
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
• Keeps equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in a Government, public sector or international organization
• Candidates who are holder of Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have 2 years of relevant secretarial experience in a Government, public sector or international organization;
• Typing Speed: 50 words per minutes

Required Skills:

• Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Sound planning and organisational skills 
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Developing others…
• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration;
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting;
• Job Knowledge Sharing
• Task Focused;
• Continuous Improvement Awareness;

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Tenure Of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

• Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Instructions:

The application deadline is on 22nd September 2025; 9:00 AM. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website: https://au.int/

Note

• Candidates complete their profile using the African Union CV template, which is mandatory
  • Download English CV here
  • Download French CV here
• Candidates should fill out the CV correctly and upload it to the “Resume” tab of their profile.
• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
• The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.