Executive Assistant to the MD at La Fayette Microfinance Bank Limited

Full Time Jobs

Oyo

Posted 3 years ago

La Fayette Microfinance Bank Limited – As an international registered microfinance bank, La Fayette Microfinance Bank offers a complete range of financial services and means of payment for its customers, including savings accounts, current accounts and fixed deposit accounts.

Fully client oriented, La Fayette Microfinance Bank offers great flexibility, independence and financial security to help clients stay committed to their short and long term financial goals. Formally incorporated as La Fayette Microfinance Bank, the bank started full operation in February 2013 and has built a strong client base, serving clients from eight branch networks in Ibadan– Bodija, Challenge, Dugbe, Gbagi and Iwo road, Ogbomosho, Oyo and Saki towns, all strategically situated within close proximity to customers.

We are recruiting to fill the position of:

Job Title: Executive Assistant to the MD

Location: Ibadan, Oyo
Planned Start Date: 04 / 04 / 2022

Mission

The Executive Assistant acts as the direct support to the Managing Director / CEO.
He is also in charge of internal communications of the Bank.
To plan, organize, coordinate and control all administrative and operational procedures, activities and documentation related to the MD’s office.
Work with other departments in respect of internal communications.
Manages the MD’s schedules and set up his appointments.

Main Responsibilities and Tasks
Main responsibilities and task include, but not limited to the following:

Customer Service in respect to MD’s Office:

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Responds to visitors and callers, handle their inquiries, and direct them to the appropriate channel
Schedule and confirm appointments

Administrative Task:

Prepare and manage correspondence, reports and documents
Take, type and distribute minutes of meetings
Organize and coordinate meetings, conferences, travel arrangements
Handle incoming mails and other materials
Set up and maintain necessary filing systems and database
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Conduct searches to find needed information, using such sources as the Internet
Maintain schedules and calendars
Support in organizing internal and external events
Coordinate the flow of information both internally and externally

Internal Communications:

Collate and Communicate Advans NEWSLETTER (A-Connect) to all staff every month

Communicate all HR movement i.e. New staff, promotions, re-deployments, re-assignment and exits
Send new Motivation e-mail to all staff monthly
Communicates occasionally:
Special project presentation
General event notifications e.g staff bonding activities, special meetings and events,
Special days (International Women’s Day, World’s AIDS day e.t.c)
Mail about Public holiday declaration
The Internal communication officer needs to work closely with the marketing department and the HR department.
The duties will evolve with the position and additional duties may be added by the supervisor.

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