IT Project Management Office (PMO) Coordinator at Mastercard Foundation

We are recruiting to fill the position below:

Job Title: IT Project Management Office (PMO) Coordinator

Location: Nigeria
Employment Type: Contract
Duration: 6 months

The Opportunity

• Reporting to the Head of Technology PMO, the IT PMO Coordinator will support the IT PMO team with the orchestration of resources, governance, information, and PMO program & portfolio requirements.
• This involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, to ensure those project & program deadlines are met in a timely manner.
• This role will be required to enable multiple projects across the IT Portfolio supporting MCF on its Digital Transformation Journey.
• The successful candidate will be based in any of our listed offices in Africa (Rwanda, Ethiopia, Uganda, Kenya, Senegal, Ghana and Nigeria).

Ways You can Contribute
Portfolio Coordination:

• Maintains and monitors IT Portfolio project plans, project schedules, work hours, Organizing, attending and participating in stakeholder meetings,
• Chairs and facilitates meetings where appropriate and distributes minutes to all project team members,
• Documents and follows up on important actions and decisions from meetings,
• Liaises with all IT Program Leads to ensure status reports are provided timeously,
• Establishes project cadence and ensures adherence thereof,
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project,
• Coordinates budget activities, tracks expenditure, processes invoices and payments,
• Manages project risks and issues as they arise and collaborates with senior business roles as required to resolve them,
• Provides administrative support to Program Leads and Head of IT PMO as required.

Document Management:

• Managing and controlling project documents, such as form templates, meeting minutes, reports, plans and schedules,
• Safeguarding version control to ensure project decisions are based on the most current information,
• Administering the document management system to keep content organized and user friendly.

Communication and Reporting:

• Distributing information to project teams and other stakeholders that are impacted by projects,
• Prepares required presentation materials for meetings,
• Oversees the establishment, creation and distribution of project-related reports including project status, resource availability and cost management,
• Collects data, updates report and sends out communication to track and manage stakeholder information.

 Budget Management:  

• Manage and execute P2P process for run and project spend for the IT PMO department,
• IT PMO Department Budget and Cost Management Reporting.

Stakeholder Management:

• Maintain and build relationships with Finance and Procurement to support the Financial Management and Contract Management processes, respectively.

Governance:

• Set governance standards, stage gates and artefacts to use across programs and projects based on the initiative classification,
• Plan and execute project and program audits to ensure all governance alignment and PMO standard adherence to manage risk and responsible resource utilization,
• Understand the different project methodologies and should be able to support and champion a preferred methodology on a project.

Who You Are

• Relevant Post-High School qualification is essential (preferably in IT or Project Management) and CAPM certification will be advantageous.
• Agile related certifications will be advantageous.
• A minimum of 5 years’ experience in a similar role, 8 years’ experience in the PMO space (Project administrator, project manager etc.).
• Experience working as a Project Administrator / Coordinator or Scrum Master / Project Manager on projects with small teams.
• Experience in project management and business analysis.
• Experience in coordinating supporting financial management processes.
• Experience using project management tools such as MS Project, Azure DevOps, Jira etc.
• Appropriate project management and/or business analysis training/qualifications are preferred (PMP/PMIBOK, BCS/ISEB diploma, IIBA certification, etc.).
• Experience using MS Office & DevOps.
• Has good experience in Project Administration and Project Coordination.
• Demonstrate excellent Business Writing Skill , Problem Solving and Analytical Skill.
• Attention to Detail.
• Has worked in and feels comfortable with international, virtual, multi-cultural, multi-disciplined, and high-performance working teams.
• Flexible, adaptable, and able to execute a range of job duties and changing priorities.
• Possess professional maturity, sensitivity with different cultures, and impeccable integrity.
• Commitment to Mastercard Foundation’s values and vision.
• Ability to travel up to 20%.

Application Closing Date
20th November, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online