Team Assistant at the United Nations Industrial Development Organization (UNIDO)

Job Title: Team Assistant

Functional Responsibilities
Under the supervision of the International Project Coordinator and in close cooperation with the National Project Coordinator, project team in the HQ and field location, the Team Assistant provides clerical/administrative support to the project implementation and is responsible for the following key functions:

• Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary;
• Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order.  Assist in completing back-to-office mission reports and claim forms;
• Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling;
• Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required;
• Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor;
• Maintain an up-to-date filing system (both hard copy and electronic);
• Perform any other related duties as assigned.

Minimum Organizational Requirements
Education:

• Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
• Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Technical and Functional Experience:

• A minimum of three (3) years of work experience in the related fields of the post, is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience with SAP or similar ERP software is desirable.

Languages:
Fluency in written and spoken English is required. Fluency and/or working knowledge of the local language other UN Language is desirable.

Application Instructions:

The application deadline is on 6th March, 2025, 11:59 PM (Vienna, Austria time). Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://careers.unido.org/