Finance Assistant (Short Term Staff) at the African Development Bank Group (AfDB)

Job Title: Finance Assistant (Short Term Staff)

Activities

• Provide input for technical accounting and policy guidelines on system implementation projects concerning bank accounts and the reporting related to bank accounts in the financial statements.
• Verify the reliability and accuracy of bank balances in the general ledger and trial balance.
• Carry out reconciliation of bank accounts.
• Ensure timely reconciliation of all bank accounts maintained by the Bank Group and Trust Funds.
• Follow up on outstanding items on bank reconciliation with responsible persons and Organization Units.
• Advise on treatment of old and irrecoverable amounts on bank reconciliation.
• Ensure that adequate internal controls are maintained in the opening and closing of new and old bank accounts.
• Provide monthly summary of bank reconciliation and control weaknesses for review by Management.
• Provide input and assistance for internal and external audit of bank accounts.
• Ensure reconciliation of all inter-institution accounts.
• Give instructions for the settlement of inter-institution receivables and payables.
• Ensure clearance of items on inter-institutions accounts.
• Investigate and ensure the reconciliation and clearing of bank related transit/suspense account.
• Prepare and verify various payments and journal vouchers, ensuring observance of
  policies and procedures.
• Ensure that all Grants’ payments are correctly made and recorded in the appropriate
  General Ledger accounts.
• Manage the processing of payments to consultants and suppliers under the capital and
  administrative budget of the Bank and from bilateral sources/Trust Funds; Processing
  and accounting of advances – review authorizations, documentation, and Vendor
  accounts and inter-company reconciliations.
• Review project agreement to ascertain all compliance requirements.
• Analyze and determine the appropriateness of Grantee’s requests for disbursements and
  the supporting documentation. Determine whether they should be approved, reduced,
  or rejected in accordance with Bank’s policies and procedures. This requires the
  identification of irregularities and non-compliance with Bank procedures and policies, as
  well as highlighting circumstances for further investigation where the Bank may be
  exposed to financial risk.
• Draft clear and concise correspondence to Task mangers and/or operational staff on
  disbursement- related issues.
• Draft clear and concise correspondence to Task mangers and/or operational staff on disbursement- related issues.
• Facilitate fund transfers to sub-grantees in accordance with the work plan and budget
  allocation.
• Ensure that trust fund and grant agreements, correspondence and other related
  transactions are maintained in the appropriate file.
• Respond to questions from Task Team Leaders, mid suppliers on payments, balances,
  and application status.
• Cooperate with concerned departments and stakeholders to resolve disbursement
  issues promptly.
• Monitor grantee’ utilization of special account funds, ensuring that the funds are
  properly accounted for and used in accordance with Bank procedures.
• Contribute to improving the efficiency of grant and TF disbursement operations by
  ensuring that records and reports are properly maintained and updated at all times.
• Prepare and dispatch month end disbursement reports to Task manager/cost center
  manager or/to FIRM department for information and to enable them to update their
  records accordingly.
• Participate in reviewing the grant agreement to ensure that disbursement
  arrangements are compliant with Bank Group disbursement policies.
• Participate in departmental/divisional task forces.

Candidate Profile

• Hold a minimum of a Bachelor’s Degree or its equivalent in Finance, Economics, Accounting, Audit, Business Administration, or a related field.
• Have a minimum of four (4) years of relevant experience.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• A qualification in Information Technology will be an added advantage.
• Have a client – oriented capacity.
• Have a results and problem solving – oriented capacity.
• Demonstrate a good Teamwork and communication skills.
• Be innovative and resilient to changes.
• Be able to work under pressure in a multi-cultural environment.
• Good written and oral skills in French or English, depending on the official language of the country of duty station.   A good working knowledge of the other language will be considered as an added advantage.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.

Application Instructions:

The application deadline is 10thOctober 2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” it is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en