Batch Recruitment of Short Term Staff – Human Resources Assistant at the African Development Bank Group (AfDB)

Job Title: Batch Recruitment of Short Term Staff – Human Resources Assistant

Activities

• Assist the Recruitment Officer with candidate evaluation process (compiling tables on Excel sheets, follow up/tracking of submission of candidates’ evaluation reports, obtaining signatures on documents, etc.
• Compile spreadsheets for long listed/ short-listed candidates using advanced excel skills.
• Make arrangements for interviews logistics such as:
• Sending interview invitations to candidates, follow up on phone calls/fax messages to confirm candidate availability.
• Organize interview panels, prepare documentation for panel members, confirm interpretation service, make meeting rooms and coffee break reservations.
• Draft recruitment proposals in support of successful candidates for clearance by Recruitment Officer and submission relevant approvals.
• Follow up with preparation of letter and rejection letters to the unsuccessful candidates.
• Prepare requests to universities/institutions for verification of diplomas/certificates for all candidates recommended for recruitment and assist with conducting reference checks of candidates ‘former supervisors.
• Maintain database of recruitment process.
• ¨Prepare reports with updates on the status of recruitment of the positions through the e-recruitment tool (SAP).
• Serve as focal point for responding to inquiries.
• Attend interviews as secretary to the Interview Panel
• Prepare interview reports and circulate the report to the panel members for signature.
• Ensure follow up actions on offers made to candidates.
• Follow assumption of duty process for newly recruited staff members.
• Maintain regular communication with the new staff member prior to assumption of duty regarding various inquiries and assist with transition issues, remaining customer focused.
• Welcome new staff members upon arrivals and provide assistance with transition in collaboration with the Onboarding team members.
• Perform day-to-day office management; assistance to colleagues in the accomplishment of their tasks when required to further the goals of the division.
• Provide administrative support to Team members/Recruitment Officer.
• Plan meetings and reserve conference rooms.
• Data entry, order stationary and make photocopies.
• Perform other duties when required.

Candidate Profile

• Hold at least a bachelor’s degree in Human Resources Management, Business Management, Administration, Commerce or related discipline.
• Have a minimum of four (4) years of relevant and practical experience.
• Having private sector experience will be an added advantage.
• Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
• Handling internal and external requests efficiently.
• Ability to work and cooperate with others from diverse background.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
• Demonstrable commitment to delivering excellent customer service focused reception and administration service.
• Problem Solving.
• Client Orientation.
• Team working.
• Operational effectiveness.
• Innovation and Creativity.
• Integrity and confidentiality.
• Good written and oral skills in French or English, preferably with a good working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.

Application Instructions:

The application deadline is 10th October 2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” it is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en