Batch Recruitment of Short Term Staff – Operations / Research / Projects Assistant at the African Development Bank Group (AfDB)

Job Title: Batch Recruitment of Short Term Staff – Operations / Research / Projects Assistant

Activities

• Create and maintain Complex/Department/Division/Country Office database, perform any task related to data entry and analysis as required, and ensure information is updated in physical and electronic filing systems (server shared Sankofa).
• Monitor program activities through data management in SAP, SRAS, BPPS, RRS and other systems, and ensure that information on Bank-financed projects is regularly updated.
• Support the Complex/Department/Division/Country Office and administrative staff in the preparation of planning and information documents, drawing on the information kept in the databases.
• Monitor acquisitions and other requests for no objection received for all projects managed by the Complex/Division/Country Office.
• Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits.
• Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects.
• Coordinate preparation and monitoring of the administrative budget.
• Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
• Coordinate preparation of annual activity reports and portfolio analysis reports.
• Track active portfolio issues (Start-up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc.…).
• Contribute to the preparation of missions of project Task Managers, participate in missions, if necessary, and provide logistical support for the implementation of the program of conferences and workshops organized by the Bank.
• Contribute to the preparation of notes and activity reports, summaries of meetings and/or information notes on operations, progress made, and lessons learned, based on project reports, workshops and information contained in the Bank’s database.
• Update data management information on SAP for all Bank-financed projects, including contract registration and results, in collaboration with project managers.
• Establish a database to track project disbursements & procurement related requests and documents submitted to the Bank.
• Perform any other operational support task requested by the Complex/Department/Division/Country Office manager.

Candidate Profile

• Hold at least a bachelor’s degree in the relevant field such as Business Management, Commerce, Administration, Information Technology, Project Management or related discipline.
• Have a minimum of four (4) years of relevant and practical experience.
• Having private sector experience will be an added advantage.
• Good knowledge of administration and office support services, including systems and procedures.
• Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
• Handling internal and external requests efficiently.
• Ability to work and cooperate with others from diverse background.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
• Demonstrable commitment to delivering excellent customer service focused reception and administration service.
• Good writing skills.
• Communication.
• Problem Solving.
• Client Orientation.
• Team working.
• Operational effectiveness.
• Innovation and Creativity.
• Integrity and confidentiality.
• Good written and oral skills in French or English, depending on the official language of the country of duty station. A good working knowledge of the other language will be considered an added advantage.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.

Application Instructions:

The application deadline is 10th October 2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” it is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en