HR / Admin Manager at Sahei Gender Development Initiative

Job Title: HR / Admin Manager

Job Description

• The Human Resource and Administrative Manager is responsible for developing and implementing effective HR and administrative policies, procedures in SGDI Nigeria.
• This includes talent acquisition & development, employee engagement coordination, country-wide training & learning management, compensation & benefits administration, performance management oversight, disciplinary & grievance handling staff data management, staff disengagement management, staff travels and office administration.
• He/she provides the required human resource supports and ensure the development of a committed and skilled workforce while adhering to the set HR Operational standards.

Essential Responsibilities
Human Resources Management:

• Ensure successful implementation, adherence, and common understanding of the National Staff Handbook and other HR Policies.
• Ensure that controls are put in place and adhere to; to allow for transparent and unbiased HR processes and systems.
• Ensuring adherence and standardization of recruitments according to recruiting guidelines as well championing the onboarding process for new team members in SGDI.
• Ensure all required Human Resource functions across SGDI are achieved in line with the program objectives in facilitating employee engagement & management, performance management, employee welfare and office administration.
• Oversee the management and effective tracking of annual performance reviews (APR) submission by staff.
• Ensure effective tracking and monitoring of leave utilization and other time off for staff.
• Ensure timely collection and submission of timesheets across all the country offices.
• Serve as a link between the HR team and employees by handling questions, interpreting, and administering HR policies and procedures, and helping to resolve work-related problems.
• Work closely with hiring managers to identify personnel needs, job specifications, job duties, qualifications, and skills for all positions in SGDI.
• Support in finalizing negotiations and preparing documentation including remuneration package attached to offers for new hires.
• Perform all required reference, background, and documentation checks for new hires and discuss results with hiring managers for assigned offices.
• Screen, refer, and maintain a talent pool of external and internal candidates for additional interviews as applicable for assigned offices.
• Ensure effective implementation of onboarding processes and all team members receive complete orientation within 10 days of hire in assigned SGDI offices.
• Ensure that new staff are oriented and made familiar with all code of conducts and Safeguarding policies of SGDI.
• Provide a broad range of in-person HR support, including support in performance management, grievance management and team engagement.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Provide team members with information, tools, and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Administration:

• Ensure full compliance with all relevant SGDI and donor guidelines and keeping up to date with changing policies and guidelines.
• Ensures SGDI’s Office is well maintained and suitable for working and living.
• Identify and ensure the provision of necessary training, support, and guidance to administrative staff.
• Ensure that all administrative and procurement activities are accurately documented and arranged.
• Coordinate and liaise with government offices, UN agencies and other NGOs, as required.
• Act as a liaison person and facilitate visa & work permits for expatriate staff and visitors to SGDI Nigeria.
• Manage framework agreements and other service contracts in admin.

Team Management:

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular and performance reviews.
• Hire, orient and lead team members as necessary.

Knowledge and Experience

• Bachelor’s and Master’s Degree in HR Management / Administration or relevant course from Social Science.
• Minimum of 5 years management experience in a corporate or an INGO sector, including experience in multiple human resource disciplines specifically Recruitment, Selection, Orientation, Onboarding, Talent Management, and office administration.
• Sound knowledge of USAID and other donors’ rules and regulations is desirable.
• Professional Certification and License from CIPM, SHRM or CIPD will be an added advantage.
• Demonstrated understanding and proven experience in staffing and talent planning in international relief and development environments.
• In-depth knowledge and experience of the Nigerian Labor Act, compensation, benefits administration, recruitment, selection, and onboarding
• Proficiency in MS Office, internet searching, applicant tracking systems and use of social media for sourcing talent.
• Ability to communicate, influence and solve problems effectively across diverse cultures and geographical distances with sensitivity.
• Fluency in English is required. Fluency in other Nigerian languages will be an added advantage.

Success Factors

• She/he will be capable of multi-tasking, rapid decision-making, have initiative, drive, and a lot of energy, as well as high emotional intelligence, constructive communication skills and proven experience with capacity building.
• She/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.

Application Instructions:

The application deadline is 25th July, 2025.  Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Important Information

• Interested candidates should complete and attach their CV with Cover Letter following this format “Name_ Position you applied for”.
• Only applicants whose competencies meet the requirements of the position will be contacted.
• SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• Applications will be reviewed on a rolling basis.
• SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.
• SGDI has a PSEA Policy that the successful candidate will be expected to comply with and promote.