Call for Consultancy – Audit Consultant at mothers2mothers (m2m)

Job Title: Call for Consultancy – Audit Consultant (Engagement of an Audit Firm for the Financial Statutory Audit of mothers2mothers Nigeria)

Background / Introduction
Purpose:

• Mothers2mothers Nigeria wishes to engage the services of a reputable audit firm in Nigeria to undertake the statutory annual audit of its financial records for the 2023 and 2024 financial year.

Audit Objective
The responsibility of the auditor will be to:

• Furnish mother2mothers with objective proof of proper and correct use of the funds made available to the program based on an examination of proper books of accounts, financial statements, and related records/documents while ensuring that compliance with statutory laws and regulations as well as the grant(s) agreement(s) was adhered to.
• Establish whether the organization’s accounts and reports have been prepared in accordance with Generally Accepted Accounting Principles (GAAP) and give a true and fair view of the financial situation of the organization.
• Audit the financial statements and express an opinion as to whether the financial statements present fairly, in all material aspects, the use of funds in accordance with planned budgets, and donor requirements and whether the income and expenditure statements are presented in conformity with the basis of the acceptable accounting practices and standards.
• Examine m2m’s internal control structure/environment to determine the appropriate auditing procedures for the purpose of expressing an opinion on the financial statements and to report on significant internal control deficiencies and material weaknesses.
• Test the organisation’s compliance with the relevant National laws of Nigeria, as part of obtaining reasonable assurance about whether the Financial Statements are free of material misstatement and to report on any identified material instances of non-compliance.
• Find out and report on the extent to which previous audit findings and recommendations have been implemented.

Audit Scope
The audit should be performed in accordance with the International Standards of Auditing (ISAs) for audits of historical financial information in the specific context of a statutory financial and compliance audit; IASBs Engagement Standards (ISAs, ISREs, ISAEs and ISRs) set out in the “Guidelines for Auditors”; The IFAC Code of Ethics of Professional Accountants (issued by IFAC’s International Ethics Standards Board for Accountants, IESBA) which established fundamental ethical principles for auditors with regard to integrity, objectivity, independence, professional competence and due care, confidentiality, professional behaviour and technical standards and the IFAC international standards on Quality Control (ISQCs), which established standards guide an auditor’s system for Quality Control.

The scope of audit services should cover the overall management of the organization and selected projects’ implementation, monitoring and supervision. The audit work should include the review of financial statements, work plans, progress reports, project resources, project budgets, project expenditure, project delivery, recruitment, operational and financial closing of projects and disposal or transfer of assets.

The audit will be conducted in accordance with generally accepted auditing standards and will include, as the auditors consider necessary, tests of transactions and of the existence, ownership and valuation of assets and liabilities. The auditors will obtain sufficient and appropriate evidence to enable an understanding of the accounting and internal controls system in order to assess their findings.

Audit Approach
In performing the assurance engagement, the Auditor is to establish that at least the following have been complied with:

• All expenses in the accounts are legitimate, i.e., they satisfy the criteria contained in the grant letter and the regulations for specific projects and the global office financial guidelines for Country office operations.
• The costs included in the statements of expenditure have actually been incurred for the country office operations and for programme activities for specific projects, and have been paid.
• Report on whether accruals and prepayments have been considered
• The financial statements are complete and correct in all aspects;
• The financial statements agree with the underlying financial records and other documents held by the Parties and/or those executing the Country Office operations;
• The costs in local or other currency are converted in accordance with the prevailing exchange rate of the date the costs were incurred;
• Confirm whether all income to m2m Nigeria is properly and completely recognized in the books of accounts;
• Review a sample of vouchers and report on the accuracy of vouchers, accounts, and cost centres;
• Perform an internal control evaluation of the organization;
• The statutory obligations are met and all statutory deductions are remitted to the respective government body by the organisation;
• Ascertain whether the organisational operations complied with the relevant national laws and regulations;
• Report on physical spot checks (existence, conformity) of the Country Office and the specific projects managed by the country office;

Deliverables
The following are the expected deliverables:

• Conduct an entry meeting (to share expectations) and an exit meeting (to share findings and obtain management responses) with the contracting management.
• Compile a complete and accurate audit report for the period January 2023 to December 2024; comprising of:
  • Report of the Board of Trustees
  • Report of Management Committee
  • Statement of Accounting Policies
  • Statement of Financial Position
  • Statement of Income & Expenses
  • Cash flow statement
  • Statement of Changes in Equity
  • Notes to the Financial Statements
• Prepare and present a Management Letter in which the auditor will:
  • Give comments and observations on the accounting records, systems, and controls that were examined during the course of the audit;
  • Identify specific deficiencies and areas of weakness in systems and controls. This will be shared with the organisation for corrective action.
  • Report on the degree of compliance with the financing agreement and give comments, if any, on the internal and external matters affecting such compliance;
  • Communicate matters that have come to auditors’ attention during the audit which might have a significant impact on the implementation of activities; and
  • Bring to the attention of the management any other matters that the auditors consider pertinent.

Audit Time Frame:

• The audit is expected to cover 4 weeks. This time includes the final report issuance to m2m’s management.
• The audit draft audit report is expected 2 weeks after the commencement of the audit, to allow time for management responses and exit meetings before the final report is submitted to m2m’s management.

Audit Firm Requirements

• The audit firms should be based in Abuja – Nigeria
• Registered under The Institute of Chartered Accountants of Nigeria (ICAN) and having affiliation with internationally reputed international accounting firms.
• Minimum 5 years’ experience in Audit Practice and a team comprising of qualified Chartered Accountants having exposure to development agencies and INGOs/NGOs, will be eligible to apply.

Application Instructions:

The application deadline is on 11th August, 2025. Therefore, qualified and interested firms should submit their expression of interest, including a detailed profile that covers the eligibility criteria, work plan, fee estimate, and previous experience to: [email protected] Please reference professional fees and use the subject line, “Expression of Interest for Undertaking External Statutory Audit.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website: https://mothers2mothers.hua.hrsmart.com/