Administrative Support & Mail Services Staff at the Organization of the Petroleum Exporting Countries (OPEC)

Job Title: Administrative Support & Mail Services Staff

Job Summary

• The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Administrative Support & Mail Services Staff in the Human Resources and Administration Department.

Main Responsibilities

• Handles incoming calls; connects calls; takes messages.
• Receives and dispatches postal and currier mail and parcels, as well as fax and email, including confidential correspondence.
• Provides advice on mail and parcel dispatch.
• Arranges the filing of all telecommunication documentation to monitor the effectiveness and efficiency of work. 
• Receives telecommunication invoices for the Secretariat and obtains approval / clearance from the relevant staff members prior to submission to authorized staff for approval/signature.  
• Assists in general office duties including copying and filing documents, various data entry or attending to the reception desk, as instructed by the supervisors. 
• Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position.

Requirements

• Secondary School certificate
• 2 years 

Training Specialisation:

• MS Office 
• Typing
• Effective writing
• Effective reporting

Skills and Knowledge:

• Integrity
• Professionalism
• Cultural Sensitivity
• Teamwork
• Communication
• Customer orientation
• English
• German 
• Arabic an asset

Offer
Monthly basic salary of (€3,311 x 12 per year), with tax-free benefits and six-week annual leave.

Application Instructions

The application deadline is 31st August, 2025. Therefore, qualified and interested candidates should download, fill and complete their “Application Form” and send it to:
The Organisation of the Petroleum Exporting Countries (OPEC),
Finance, Human Resources & Administration Department,
Helferstorferstrasse 17,
A-1010 Vienna – AUSTRIA.
Or
Send to via email: [email protected] using “Job Code 8.3.05” as the subject of the email. 

Click Here to Download the Application Form (MS Word)

Click Here for More Information

Note

• After sending application form online an automatic reply will be sent to confirm the successful submission of the documents.
• Acknowledgements will only be sent to shortlisted candidates.