Senior Operations Coordinator at TechnoServe

Job Title: Senior Operations Coordinator Location: Abuja (Full time) Grade: 6 Reports Directly to: Finance and Operations Manager

About TechnoServe:

Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.

The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing…when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.

Job Summary:

TechnoServe seeks a highly organized, detail-oriented professional to oversee office management, administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the office and ensures smooth office operations at all times.

Program/Practice/Department Overview:

The Operations coordinator will be part of the Finance and Operations department to support activities across TNS Nigeria.

Primary Functions & Responsibilities:

•  Facilitates procurement processes for projects as assigned and following set procurement policy and procedures. Initiates and facilitate shared office procurements
•  Manage international and domestic travel requests for all staff.
•  Process all visa and work permit requests for staff in compliance with host Country guidelines.
•  Maintain office inventory and regularly update inventory records.
•  Supervises support staff such as office assistants and drivers
•  Coordinates vendor management and database maintenance
•  Coordinates and maintains all aspects of fleet and logistics management.
•  Coordinates the office and its facilities including utilities such diesel, generator maintenance, electricity and regulators
•  Coordinates staff meetings, prepares and disseminates meeting agendas and briefing notes.
•  Assists the Finance and Operations Manager in coordinating in-Country information technology support.
•  Works closely with Country Safety and Security Focal point in coordinating the Country safety and security tasks.
•  Oversees the maintenance and cleaning of the office space regularly.
•  Assumes responsibility for document filing and develops office administrative procedures.
•  Drafts correspondence including reports, processes and other administrative documents.
•  Executes monthly purchases and manages office petty cash.

Basic Qualifications:

These are the requirements that any qualified candidate must meet. Typically includes:

•  Bachelor’s degree in business administration or other relevant social sciences related field
•  At least 3 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO
•  Fluency in English
•  Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
•  Strong interpersonal, organizational and communications skills
•  Experience with relevant software packages, including Microsoft Office Suite
•  Ability to travel on occasion

Travel: Occasionally

Knowledge, Skills and Abilities:

This section should highlight the competencies that would make a candidate successful in the role such as

•  High Professional work ethic and integrity.
•  Ability of reason objectively, clear strong and strategic communication skills.
•  Good interpersonal and public relations skills.
•  Strong operational, analytical and management skills.
•  Ability to multitask competing priorities with minimal supervision.
•  Ability to work both as a team lead and a team member.

Supervisory Responsibilities – Supervises the daily office operations team (Drivers, Cleaner, Admin intern)

Advert Close date: September 11, 2022

We encourage all qualified individuals who share TechnoServe’s vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at [email protected] or call +1 202 785 4515.

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