Senior Finance Manager at Jhpiego

Job Title: Senior Finance Manager

Job Location: Abuja

Employment Status Full-Time

Job Overview

1. The Senior Finance Manager (SFM) reports to the Director of Finance and Operations (DFO) and will be responsible for providing the sound financial management oversight over assigned projects.
2. S/He will oversee local financial, compliance and contractual aspects of assigned projects and work closely with DFO and project staff to ensure accurate financial and contractual reporting of projects.
3. The SFM will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.
4. S/He will be responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and book-keeping system required to assure the integrity and effective performance of project financial operations.

Responsibilities

• Financial planning, budgeting and reporting for assigned Jhpiego active projects.
• Provide guidance to the program teams (including sub-awardees) regarding the financial requirements of projects
• Perform sub-award field monitoring visits and capacity building as needed
• Implements and oversees accurate financial reporting and reimbursement process in accordance with Jhpiego’s established financial system.
• Prepares monthly financial report by using the agency’s finance software, i.e. QuickBooks Enterprise (QBE) and ensure accuracy and timely submission to HQ.
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, analyze, and format data and/or reports
• Ensure financial management systems provides accurate, current, and complete disclosure of financial transactions
• Closely monitors cash flow and assures budgets are followed so spending is on track
• Designs and implements sound internal controls by implementing recommendations from compliance reviews
• Implements and guide staff on policies and procedures and lead trainings, as needed
• Reviews disbursements and payroll for authenticity and accuracy
• Provides assistance, as needed, to local sub grantees on financial compliance and reporting
• Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to
• Prevents over or under-expenditure of budgets,
• Ensures proper safeguards of funds and ensures compliance with established USG and Jhpiego’s global financial, accounting and administrative procedures.
• Leads the development, monitoring, and review of project budgets
• Reviews monthly financial analysis and budget vs expense reports to determine reasonableness of variances and take appropriate actions, as required
• Ensures reasonableness of financial projections
• Makes in-country budget adjustments and other cost improvement measures, as required.
• Ensure sufficient funds are available at all times to meet project needs
• Reviews monthly bank reconciliations to ensure balance sheet reconciles to organizational financial records
• Serves as part of Jhpiego’s liaison with banking officials
• Ensure financial records are properly maintained and readily available during audits and all third-party reviews such as those by donors and regulatory bodies
• Ensure that in-country legal and statutory requirements (i.e. VAT/Tax reporting, filing tax returns, pension remittances etc.) are fully complied with
• Reviews, reconciles and monitors all project accounts, including major program operating accounts
• Determines updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.
• Ensures sound accounting records are available with sound document retention system in place at all time
• Regularly reviews accounting transactions within delegated authority to ensure costs are allowable and reasonable
• Regularly reviews QBE: review of balance sheet, aging analysis, detailed GL, expenditure by Internal Order Numbers (IONs) etc
• Review monthly QBE replenishment request
• Works collaboratively with the Director of Finance and Operations to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
• Ensure that USAID and other donors’ resources are appropriately directed to program priorities and are in line with program work plans.
• Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy.
• Provides financial and line management oversight to finance officers in Abuja office and technical support to finance teams in field offices.
• Preforms other projects related activities as assigned by the supervisor

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• MBA in Accounting or professional qualification (CPA, ACCA or recognized equivalent) is required.
• Minimum of 10 years relevant experience in financial accounting.
• Previous work within an International NGO at managerial level
• Knowledge of institutional donors (United Nations, USAID/CDC, DFID, etc.) regulations, procedures and requirements a plus.
• Hands-on experience in using QuickBooks accounting software
• Experience in using budget management software for analysis and reports

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